ROC E-FILING

ROC compliance refers to the mandatory legal forms and returns that every registered company in India must file with the Registrar of Companies (ROC). The ROC is an official government body operating under the Ministry of Corporate Affairs (MCA). All registered businesses, like Private Limited Companies and Limited Liability Partnerships (LLPs), must fulfill these rules every year. Filing these forms ensures transparency, proves your business is legally active, and protects you from heavy government fines. 

Mandatory Annual Filings

Every company must file specific annual forms, regardless of its sales or business activity. 

• Form AOC-4: Used for filing the company's financial statements. It must be submitted within 30 days of holding your Annual General Meeting (AGM).

• Form MGT-7: Used for filing the annual return of the company. This form details ownership and management data and is due within 60 days of the AGM.

• Form DIR-3 KYC: Verification form for all company directors. This must be submitted online on or before 30th September every year.

• Form DPT-3: A return used to report deposits or outstanding loan receipts. It is due by 30th June every year. 

Mandatory Meetings and Records

Apart from submitting forms, your company must conduct regular governance activities. 

• First Board Meeting: Must happen within 30 days of the company's official registration.

• Subsequent Board Meetings: Your company must hold at least four board meetings every calendar year. The gap between two consecutive meetings cannot exceed 120 days.

• Annual General Meeting (AGM): A compulsory meeting held once a year to approve financial reports. It must happen within 60 days of the financial year-end (by 30th September).

• Statutory Registers: You must maintain updated official books. These include registers for members, directors, and share transfers. 

Event-Based Compliances

These forms are only required when specific internal changes occur within your business. You must report these events to the ROC usually within 30 days of the change. 

• Changing Directors: Adding or removing a director from the board.

• Changing Address: Relocating your official registered corporate office.

• Altering Share Capital: Issuing new shares or increasing your authorized capital limits. 

Consequences of Non-Compliance

Missing your due dates can seriously harm your business operations. 

• Daily Penalties: Late filings attract steep additional government fees, ranging from ₹100 to ₹1,000 per day per form.

• Director Disqualification: Directors can be barred from managing companies for up to five years.

• Company Strike-Off: The government can legally shut down and de-register your business.