Private Limited Company Registration

Private Limited Company compliances are mandatory rules set by the Ministry of Corporate Affairs (MCA) and tax laws that every private company in India must follow. Failing to meet these rules can lead to heavy daily fines, your company being shut down, or the directors getting disqualified. 

Post-Incorporation Compliances (Right After Starting)

You must finish these tasks soon after you register your company: 

• First Board Meeting: Hold this within 30 days of getting your business registered.

• Open a Bank Account: Set up a current account and deposit the initial share money within 2 months.

• Appoint an Auditor: The board must choose a formal statutory auditor within 30 days of starting.

• Commencement of Business (Form INC-20A): File this within 180 days to declare you are ready to do business.

• Issue Share Certificates: Give official share papers to your shareholders within 2 months. 

Annual MCA & ROC Compliances (Every Year) 

Every single year, you must submit specific forms to the Registrar of Companies (ROC): 

• Board Meetings: Hold at least 4 board meetings a year, with no more than 120 days between them.

• Annual General Meeting (AGM): Hold a meeting for shareholders within 6 months from the end of the financial year (usually by September 30th).

• Financial Statements (Form AOC-4): File your balance sheet and profit statement within 30 days of your AGM.

• Annual Return (Form MGT-7 or MGT-7A): File your list of owners and directors within 60 days of your AGM.

• Director KYC (Form DIR-3 KYC): Verify the identity of all your directors every year by September 30th.

• Return of Deposits (Form DPT-3): Report any loans or money taken by the company by June 30th. 

Regular Tax Compliances

Apart from corporate law, your company must follow strict tax schedules: 

• Income Tax Return (Form ITR-6): File your annual income tax return by September 30th (or October 31st if a tax audit applies).

• Statutory Audit: A Chartered Accountant (CA) must audit your accounts every year, even if your business made zero money.

• GST Returns: If registered under GST, file monthly or quarterly sales returns (GSTR-1 and GSTR-3B).

• TDS Returns: File tax-deducted-at-source returns every quarter if you pay salaries or professional fees.